INSTITUTIONAL GIVING ASSOCIATE
ABOUT THE ‘WHY’
WITNESS believes in the power of effective civic media to protect human rights and drive social change. As advocates and visual storytellers, we know the power of media and technology to amplify marginalized voices, hold abusers accountable, and catalyze movements. We are a global hub of innovative problem-solvers committed to maximizing the potential of the 21st century’s most powerful tools for defending human rights.
For nearly 30 years, we have supported activists in more than 100 countries and built trusted networks with grassroots communities, lawyers, and technology platforms – ceaselessly innovating to accelerate human rights and maximize civic participation. We are at a pivotal moment where we have the opportunity to exponentially expand our influence and reach, and are building a dynamic fundraising team to help lead the way.
ABOUT THE ROLE
The Institutional Giving Associate (IGA) plays a key supporting role in all aspects of Institutional Philanthropy (foundations and governments), from prospect research and grant writing, to donor outreach through compelling messaging of programmatic impact and success stories. The IGA also provides key departmental administrative support, including tracking grants throughout their lifecycle, finalizing proposal and report submissions, writing prep memos for meetings, keeping donor files up to date, and managing databases and engagement systems as they relate to revenue and moves management.
- Help write grant reports, letters of inquiry, and award applications, and support the drafting of proposals, coordinating input from Program and Finance teams, with oversight from the Institutional Giving Manager;
- Create new template language that reflects different framing of WITNESS’ work, including documents summarizing work in particular regions or around key thematic issues, and help ensure consistency of all external written materials within the External Relations team and across the organization;
- Copyedit and finalize all written documents, and provide copy editing assistance across the External Relations team as needed, including around mass email communications;
- Support written content for fundraising-related video productions, as needed.
- Schedule and organize meetings with foundation and government donors (including funder-related events and presentations), write prep memos, coordinate internal prep meetings, and take notes when appropriate;
- Process and acknowledge foundation and government donations, liaising with Finance as needed on cash flow updates, foundation grant reconciliation, and the annual audit;
- Track reporting deadlines and dates for key meetings or submissions;
- Maintain data pertinent to foundation contacts;
- Finalize all proposal and report submissions, including compiling supporting documentation, adding links, and submitting to foundation representatives or via online portals;
- Maintain departmental files, including meeting notes, grant agreements or contracts, and acknowledgement letters.
- Conduct cross-departmental prospect research (foundations, governments, individual donors, corporations) using online searches and philanthropic media resources, and recommend fits based on analysis of overlaps and key interests;
- Identify and analyze relevant opportunities and calls for proposals, and together with the Manager and Associate Director of Institutional Giving, provide recommendations about which opportunities to pursue;
- Follow trends related to institutional giving through the philanthropic press and social media and circulate relevant information to the team.
- Support Institutional Giving Manager and Associate Director-Institutional Giving with donor and prospect communications, ensuring that programmatic successes and developments are shared in a timely and customized way, including writing/adapting content, drafting emails for others to send, and distribution;
- Liaise regularly with the Program Team around recent and upcoming events, priority issues, and stories that can be shared externally, and track engagement (“moves management”) with funders and prospects to ensure regular communications;
- Reach out to funders around featuring programmatic work or highlights on their websites, newsletters, or public platforms.
- Institutional Giving Manager
- Associate Director – Institutional Giving
- External Relations Team: Individual Philanthropy, Events & Strategic Partnerships
- Program Team
- Finance Team
- External staff at foundations, governments, and other philanthropic stakeholders
The ideal candidate will have the following professional skills, experience and characteristics:
- Experience: You have a Bachelor’s Degree or Associate’s Degree and 1-2+ years of experience, preferably with grant writing or nonprofit communications;
- Writing: You have superior writing and editing skills, with a comfort and ability to write compellingly about human rights and broader socio-political issues;
- Communication: You consider yourself a natural communicator, with excellent oral and interpersonal skills and the ability to interface effectively with colleagues, donors, and Board members;.
- Research: You are a skilled researcher familiar with online philanthropic and search platforms, and have strong analytical skills to identify and recommend potential funders for WITNESS’ work;
- Work Habits: You are highly organized with excellent attention to detail; ability to multi-task in a fast-paced, high-performance culture; good judgment, reliability and discretion; unfailing commitment to upholding the confidentiality of sensitive information; and high degree of professionalism;
- Human Rights/Media/Technology: You are genuinely enthusiastic about WITNESS’ mission and have a basic understanding of human rights and/or socially-driven media and technology.
HOW TO APPLY:
To apply, send your cover letter, resume, and contact information for 3 references to firstname.lastname@example.org with the subject line “Institutional Giving Associate [Your name]”.
Please include a cover letter. We are interested in hearing about what you’ve done, what you can do, and what you want to do at WITNESS.
APPLICATION DEADLINE: Applications accepted on a rolling basis until the position is filled; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond individually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls.
WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and individuals protected by any other statuses under federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply. Authorization to work in the U.S. is required.